Automated Candidate Matching at Scale—In Under 3 Hours
Resumes Matched
Engagements via Email/SMS
Shortlisted Automatically
Recruiter Hours Involved
Eximius AI was tasked with processing 30 open job roles. Within minutes, its system identified over 1600 matching resumes from an existing talent pool. Each candidate received an automated, personalized message via email or SMS. In just 3 hours, 315 candidates engaged directly with Eximius AI’s recruitment bots. The platform assessed responses in real time, scored fitment, and shortlisted 80 candidates who met the role requirements precisely. These profiles were automatically submitted to clients—without any human involvement.
The result: zero recruiter hours, rapid turnaround, and top-quality matches that required no post-submission filtering. The client experienced a clear gain in sourcing speed, response rate, and submission relevance—all without increasing their internal workload. This case demonstrates how structured automation can not only reduce operational effort but also improve the precision and speed of hiring outcomes at scale. Eximius AI’s platform delivered results that matched both client timelines and expectations—on its own.
About the Company
The client is a recruitment services firm handling high-volume hiring across multiple industries. Faced with growing demands for faster turnaround and better candidate quality, they needed a solution that could cut down sourcing time without increasing headcount. Their traditional process relied heavily on manual resume screening, outreach, and shortlisting—leading to long cycles and inconsistent results. They partnered with Eximius AI to test a fully automated hiring run. Their goal was to validate if automation could meet their standards for speed, relevance, and efficiency in candidate submissions while freeing up recruiters to focus on higher-value client and candidate interactions.
Challenges Faced
The client struggled with inefficiencies common to high-volume recruitment. Their manual sourcing process was time-consuming, leading to delays in candidate outreach and shortlisting. Recruiters spent hours scanning databases, sending emails, and screening resumes—often with inconsistent results. Candidate response rates were low, slowing down the pipeline and affecting submission timelines. With multiple roles to fill quickly, the team found it hard to maintain both speed and accuracy without scaling resources. This limited their ability to meet client expectations and stay competitive in a market where hiring speed and match quality are critical.
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Manual resume screening slowed down the entire sourcing process
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Candidate outreach had low response and engagement rates
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Recruiters were overloaded with repetitive, time-consuming tasks
The Objective
The client aimed to reduce the time and effort spent on early-stage recruitment tasks without compromising the quality of candidate submissions. They wanted to automate sourcing, outreach, and shortlisting to handle large volumes more efficiently. A key goal was to achieve faster turnaround—from job listing to client-ready candidates—while ensuring matches remained highly relevant. By eliminating manual bottlenecks, they also sought to free up recruiters to focus on relationship-building and final-stage evaluations. This engagement with Eximius AI was intended to test whether automation could consistently meet their performance benchmarks in speed, accuracy, and candidate engagement at scale.
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Automate sourcing and outreach for active openings
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Improve speed from job post to shortlist
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Reduce recruiter involvement in repetitive early-stage tasks
The Outcomes
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1600+ relevant resumes matched instantly across 30 open job roles
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1600 candidates engaged with bots within just 3 hours
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80 high-fit profiles auto-submitted to respective clients
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Entire process completed with zero recruiter hours involved
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No mismatches reported by clients post-submission
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Significant reduction in time-to-submit across all roles
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Consistent match quality achieved without manual screening or follow-up
Accelerate Your Hiring with Intelligent AI Automation
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